Job Type: Full Time
Required Experience: 15-20 Years
Job Location: Gurugram

Registrar

 

Primary Purpose:

Managing all the activities related to academic administration of the University, serving as the official authorized custodian of all University records under relevant statutes and ordinances. To ensure that the University is complete with all regulations applicable.

Key Result Areas

Acting as the custodian of Seal and Continuity, the specific duties and areas of responsibility for the Registrar will be to provide administrative leadership to the University:

  • Working closely with the Vice Chancellor and Deans of the respective schools for all activities related to students.
  • Responsible for regulatory compliance (compliance with the regulations/rules mentioned in the Private Universities Act / Statutes / Ordinances).
  • Liaising with relevant government bodies on university matters, ensuring compliance with all application statutes.
  • Preparing the information on courses offered and procedures that students are required to follow to complete all academic formalities (Academic Regulations).
  • Collaborating and liaising with regulatory bodies and other affiliates such as Accreditation bodies- National & International
  • Collaborating with IT, HR, Security, Facilities and Administration to facilitate and improve services to students and staff.
  • Issuing certificates to the admitted students.
  • Custodian of the University records (MOUs’, Gazette Notifications (University, First Statutes, etc.), Appointments of the Officers of the University, communication with various departments, and minutes of the authorities.
  • Develop strong relationships and alliances with other universities and institutions.
  • An approach to develop competencies for employability integrated into education curricula and ensuring placements.
  • To perform any other duty as may be allocated by management from time to time.
  • Responsible for entering into agreement, signing documents, and authenticating records on behalf of the institution.
  • S/he will make arrangements to safeguard and maintain the buildings, gardens, office, canteen, cars and other vehicles, laboratories, libraries, reading rooms, equipment, and other properties of the institution.
  • Preparing and managing the University Calendar with due approvals.
  • Preparing Agenda, Minutes, Action Taken Reports and other documents of all Statutory Bodies of the University, and maintaining and archiving the documentation

 

 

THE PERSON

Qualification

❖ PhD preferred in any academic discipline.

Experience

  • Proven Administration, Management, Liaison and Procurement experience in Technical/ Non-technical University/ College of eminence.
  • Act as a Member-Secretary of the Senate, Management Council, Academic Council and such other authorities, bodies and committees, as prescribed by or under this Act.
  • At least 15 years of administrative experience, of which 8 years shall be as Deputy Registrar in an Institute of Repute.
  • Demonstrated track record in leading, building & managing institutions of higher education in India.
  • Strong Project Management skills in the process of institutional building.
  • Excellent leadership skills, with the ability to foster collaboration and integration that facilitate development and building of an efficiently managed institution.
  • Strong representational skills: with the ability to work in partnership with multiple stakeholders. Experienced in working in partnership with industry will be valuable.
  • Good interpersonal & communication skills.
  • Extensive experience of engaging with the UGC and other external stakeholders with an impeccable compliance record.
  • Demonstrated experience in leading administrative responsibilities; knowledge of planning and scheduling techniques, skilled in budget preparation and fiscal management, knowledge of the rules, regulations, and laws regarding student records, database management skills, ability to evaluate and edit the content, structure, and format of a range of written material, knowledge of customer service standards and procedures.
  • An innovative thinker with a pragmatic and solution-oriented mind-set; prior experience in leading innovative ideas for institutional building efforts will be preferred.
  • Well respected (credible) within the education eco-system in the country
  • Strong consultation, conflict resolution, and negotiation skills. Inclusive in approach to decision making. Can nurture a vibrant and apolitical environment.
  • Understanding of and experience overseeing key project management and compliance issues and minimum standards, including for program design, work planning, budgeting, and monitoring.
  • Supervise the registration of continuing and incoming undergraduate students, transfer of credits, and degree evaluations; ensure the integrity, accuracy, and security of all academic records of current and former students and facilitate effective student registration process.
  • S/he has the power to enter into agreements, sign documents and authenticate records on behalf of the university, subject to the decision of the authorities of the university.

Competencies

  • High level of ownership and responsibility in building a high-quality educational institution
  • Institutional builder
  • Meticulous & systematic in the management objectives
  • Exhibits self-awareness and personal management skills.
  • Analytical problem solver, effective facilitator, and decision maker.
  • Teamwork and collaboration oriented
  • Results oriented, resourceful and self-starter.
  • Conflict resolution skills
  • An ace administrator.

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