Job Title: Event Manager – University Events
Department: Events and Outreach
Location: Gurugram
Reports To: Dean of Student Affairs/Director of Events
Job Summary:
The Event Manager will be responsible for planning, organizing, and executing university events, including case competitions, conclaves, guest lectures, workshops, cultural festivals, and other academic and co-curricular activities. The individual will collaborate with various departments, ensure smooth execution of events, and uphold the university’s reputation by delivering high-quality experiences for students, faculty, and external stakeholders.
Key Responsibilities:
The Event Manager will be responsible for end-to-end planning and execution of university events, including:
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Plan and execute university-wide, DSW, ELC, cultural, academic, and promotional events.
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Coordinate with all schools, clubs, and societies for event planning and execution.
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Organize one mega inter-school university event annually.
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Prepare and manage the annual university event calendar.
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Organize and coordinate workshops, seminars, and guest lectures under various schools.
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Ensure complete coverage of activities conducted by clubs and societies under DSW.
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Provide event-related content to the Social Media and Branding teams for promotions and post-event visibility.
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Coordinate celebrity engagements, movie promotions, sponsorships, and large-scale events.
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Plan and execute Induction and Fresher’s Programs, ensuring a smooth onboarding experience for students.
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Organize cultural festivals, inter- and intra-university competitions, and talent showcases.
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Plan and execute sports events in coordination with sports committees, coaches, and external agencies.
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Design and conduct skill development and grooming workshops with industry professionals.
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Coordinate Farewell and Convocation ceremonies, ensuring protocol adherence and smooth execution.
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Manage vendor coordination, logistics, on-ground execution, and post-event documentation.
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Ensure compliance with branding guidelines, safety norms, and institutional policies for all events.
Key Qualifications:
Education:
- Bachelor’s degree in Event Management, Hospitality, Business Administration, or a related field.
- A Master’s degree is a plus.
Experience:
- 5+ years of experience in event management, preferably in an educational institutionor corporate environment.
- Experience in organizing academic and co-curricular activities like case competitions or professional conclaves.
Skills:
- Strong organizational and project management skills.
- Excellent communication and interpersonal skills.
- Proficiency in event management software and tools.
- Ability to work under pressure and meet tight deadlines.
- Budgeting and cost management skills.
Personality Traits:
- Creative thinker with attention to detail.
- Team player with leadership qualities.
- Proactive problem-solver with a can-do attitude.
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